Student volunteer information

Important Dates:

Application Deadline: Saturday, January 7, 2012
Notifications: Monday, January 16, 2012

The HAPTICS 12 Student Volunteer program is a great opportunity for young researchers to familiarize themselves with state-of-the-art haptics research. It also allows enthusiastic students to establish and expand their network with the most relevant academicians, professionals and other students in the field. 

Student Volunteers (SVs) are integral part of the success of a conference. We are in the process of recruiting a team of reliable and enthusiastic students who help us host and manage a successful, productive and enjoyable conference. A wide range of responsibilities will be assigned to SVs, such as:

• Support at the Registration desks
• Badge checks for technical sessions, workshops, demos, reception and dinner
• Support at the Help desks
• Help with setting up and maintaining demos, poster and other arrangements
• Audio and video support
• Helping hand for organizing committee

In general, no special skills are required except for one or two positions, where we are looking for individuals with good photography, blogging, and A/V skills. Each volunteer is required to commit for about 12 hours spread across 2 to 4 days of the conference (March 4-7).

Benefits:

For their time and unmeasurable efforts, student volunteers will receive a full student registration. This includes free access to the entire conference, including technical sessions, workshops, demo and poster sessions, reception and banquet. Most importantly, student volunteers will have this opportunity to expand their network and talk to individuals from a broad range of academic and industrial background.

Student volunteers are responsible for their traveling and lodging expenses during the conference days. Lunch will be provided to volunteers during their workdays.

Requirements

Applicants must be an undergraduate or graduate student during the 2011-2012 academic year. A valid, dated student identification card or a letter from your university or school must be presented when registering at the conference.

The individuals must have a positive "can do" attitude and have good communication skills in English.

Volunteers are required to show up 5-10 minutes before their allotted service times and be available to help out for unforeseen surprises, which are difficult to predict. We expect every volunteer to commit to a total of about 10-12 volunteer hours of work at the conference (over 2-4 days). The volunteers must plan to attend a subset of the conference to commit their assignments spread across the conference days. We will try to distribute responsibilities to accommodate volunteers’ travel dates and expect them to perform their duties without a rush of changing their itinerary. If you require a special exception to these arrival/departure times, please contact me; only a small number of exceptions could be made.

There will be an SV orientation and reception on the evening of Sunday March 4. Attending the orientation is highly recommended! Snacks or light food will be provided.

Responsibilities and time allotment during the conference will be sent to the volunteers a few weeks before the start of the conference, and volunteers must plan to attend the orientation and meet with the Student Volunteer Chair sufficient time before their first assignment.

Application Process

Note Important Dates at top of this page.

Please complete the online Student Volunteer Application Form to be considered as a student volunteer. After submission, you will receive an acknowledgement page. We expect to receive more applications than we need, so early application is encouraged. However, we will make a waiting list so do not be discouraged if you apply close to or after the deadline. If you have any questions, please feel free to contact me via email.

Sincerely,

Ali Israr
Student Volunteer Chair
Haptics Symposium 2012